Request Facilities

Please leave your name and phone number and we will give you a call back

Your name:*
Your email:*
Your phone:*
Your address:*
Group name:*
Please specify if this booking:*
Description of the Activity:*
Rooms:*
 Upper Hall (Centennial Hall) Lower Hall (Johnston Hall) The Lounge The Bay Room Church Space Library Sunshine Room Music Room Weddings - Church Auditorium Funerals -Church Auditorium Other (For example home group)


Date:*
Starting time and how many hours you need(including setting up & clean up time)*
Average Number of People*
Do you have any special requirments if you, please provide details ie whiteboards, projector and screen, tables and chairs(how many), microphones*
Advertising(*Only applies for Community groups website & booklet $20.00 per year)*
 Yes. I would like our group be in the next booklet No, Thanks


Way of Payment*
 Monthly Per Term One off payment



Terms & Conditions(Please read, Applies for all users)


Hours of Activity

Hirers must vacate the premises no later than 10.00pm including clean up. Hirers may not enter any facility until the time booked and all functions must end at the completion of the booked period. The booking period must include setting up, dismantling, and cleaning of the venue. The external deck must not be used after 9pm.

Cleaning

Hirers are responsible for packing down, cleaning and removing any rubbish from the venue. Failure to do so will result in these costs being deducted from your bond or your bond being held. We can arrange for the venue to be set up and/or cleaned after your function.Please enquire regarding these costs

It is the responsibility of each hirer to clean and vacuum any area that they have used and have dirtied. Chairs and tables need to be stored as they were found or as agreed after use. No outside cleaning / rubbish disposal after 10.00pm.

Noise Complaints

The centre is located in a residential area and due care and respect must be shown to neighbouring properties with regard to noise both during and after the event. Hirers are responsible for managing noise during the event. Noise from amplifiers and loudspeakers (especially from live bands ) must be kept to a moderate level at all times. Failure to comply with this condition may result in the early closure of your function and the Centre has the right to withhold your bond.

All windows and doors shall be closed during use of amplified music or any activities generating excessive noise in that part of the facility in which the music is being played or the activitiy is being undertaken.

Traffic & Parking

Parking is available on the street. Please note that the car park to the right of the centre is for STAFF ONLY. Users must not park or drop off within the driveway to the left of the centre. DO NOT park on the grass or yellow marked parking areas. Vehicles must not be left unattended in the designated drop off areas.

ALWAYS leave the front of the building clear for emergency vehicles and for vehicles dropping off disabled people.

Alcohol

Alcohol may not be consumed on the premises without prior consultation with the Community Centre Manager one month prior to booking. The Centre does not permit hirers to obtain an Alcohol Licence.

Smoking

This is a smoke free area.

Health and Safety

All hirers of the facility are responsible for the health and safety of all people attending their activity. The Centre’s Health & Safety Manual is available in the community centre office.

No hazardous items are to be bought into the building e.g. candles, smoke machines

Attachments or Decorations

Under no circumstances may ANY decorations etc be hung in any part of the building without prior approval of the Community Centre Manager.

Loss or Damage (premises and equipment)

The St Heliers Church and Community Centre accepts NO responsibility for any loss or damage to any property of the hirer or any guest or participant with the hirer. No insurance is available to cover loss or damage even for property that the Centre has given permission to be stored or is left secured in any storage facility which may be provided.

Lost property

Centre staff holds all lost property in the office for a period of one month.

Payment

Payment of invoice is required within 7 days to confirm booking unless otherwise agreed with the centre management . Where these conditions of payment are not met the Centre has the right to cancel the booking and take action to recover payment. Delete

Bond

A bond of $200 is required for all delete bookings.

The Centre has the right to withhold all or part of the bond and charge the hirer for any additional costs incurred including but not limited to the following:

  • Repair or damage to the premises, furniture or equipment,
  • Tidying away of furniture
  • Extra cleaning.
  • Staying beyond the contracted time.
  • Disturbance to adjoining properties/neighbours

The Centre will refund the bond in full subject to all the conditions of hire being met.

Cancellations of bookings

When cancellation of a rental booking is done 7 days in advance of the booking, the rental group will receive a 50% refund. When 6 days or less notice is given for cancellation, the centre has the right to with hold 100 % of the hire fee .

Funerals

This community centre is closely associated with the St Heliers Presbyterian Church.

As such , hirers need to be aware that if there is a funeral, this has to take precedence over any other event. This may affect your booking. Unfortunately, short notice often applies in such cases . All realistic attempts will be made to minimise inconveniences to other hirers. We are sorry for any disruptions this may cause.

​For regular bookings, the hire agreement and rates between St Heliers Community Centre and hirers will be reviewed annually.
Price changes may apply

I have to read and accept the Terms and Conditions of the Agreement for hire and use of the St Heliers Church and Community Centre

Name:*
I have read this Agreement and agree to the terms and conditions*